For the purposes of this document, “JobAlert" or “we” refers to JobAlert.ie
Updated: 14th of June 2018
After you apply for a job on jobalert.ie, your application will be stored in the employers account in the backend of our website. Rest assured, it will never be shared with another employer or recruiter.
All applications on our website are removed 24 months after the job you applied for has expired. It will then be completely deleted from our website after that time.
In order to show your CV to employers from our website we use Google Document Viewer. By submitting your CV you agree to Google Drives Terms of Service
Communication with account holders
Sending jobs by email
Once you sign up with JobAlert.ie, from time to time we will send you relevant jobs through email. This will either be through Job Alerts, which must be set up in your jobseekers dashboard where you select specific search criteria. Job Alerts can be turned off at any time through your account.
The other way is through the profile you have created on JobAlert.ie, we will send you jobs that we think you will be interested in based on your previous search history along with your location. All of our emails will include the option to opt out at any time if you wish to stop receiving job notifications via email.
Other emails & services
Once you are registered with jobalert.ie, from time to time we will email you details about similar products and services that will help you in your job search. Examples could include CV assistance resources or upcoming job events. Once again you will have the option to opt out of these emails at any time.
Updated: 14th of June 2018
Your legal rights
As you are the owner of your own data, if you wish to remove your data, update or view your data, we are here to help facilitate that.
You have a right to:
If you wish to delete your account please email email@example.com with the subject heading “Remove my account”.
If you want to go one step further and use your Right To Be Forgotten which will permanently remove any trace of you and your data from our systems.
Please note, it can take up to 30 days for us to process a Right to be Forgotten or Data Portability request. You can log your request with our data team on firstname.lastname@example.org.
To protect your account security, you will be required to re-enter your password before we can action your Right to be Forgotten or Data Access requests.
Updated: 14th of June 2018
Last Updated: Updated: 14th of June 2018
At JobAlert we take your privacy and the protection of your information seriously. We have created this policy in line with the Data Protection Commissioner.
We endeavour to comply with the guidelines laid out by Ireland’s Data Commissioner in the collection, protection and distribution of data we may collect about you on our website. You should be aware of your rights and your right to contact us
By using the Website and/or the JobAlert Service, you acknowledge the collection and use of your personal data as outlined below.
Through our website and our service JobAlert.ie helps people find, advertise, apply for or express interest in vacancies, and provide employment, consultant or contractor related information. JobAlert.ie is the controller (as defined under data protection law) and responsible for your personal data. In certain circumstances JobAlert.ie customers (i.e. direct employers and recruitment agencies who are registered users of the Website) (“Customers”) who you receive your job applications and resume/CV will also be a controller of some of your personal data.
Customer control of your information
If a Customer to whom you or we have disclosed any of your personal data downloads or copies the personal data to a medium other than our Website, JobAlert.ie will no longer jointly control this personal data. Such data will be subject to the Customer’s/Companies own data protection and privacy practices. If you wish to understand the Customer’s data protection and privacy practices please contact that Customer directly. You will be able to exercise your Data Protection Rights directly with the Customer.
Personal data we collect and process
When registering for a user account, using any JobAlert.ie Service and/or browsing the Website, we will sometimes collect and gather the following categories of personal data:
We collect, use and share aggregated data such as statistical or demographic data. Aggregated data may be derived from your personal data but is not considered personal data under applicable data protection law as this data does not directly or indirectly reveal your identity.
How we collect personal data on the website
In order to apply for a job through the Website, you can apply directly to the customer who advertises or in some case you will need to register an account with JobAlert.ie, which will involve you giving us your Identity, Contact and Profile Data. We will inform you at the time of collecting personal data from you whether you must provide the personal data to use the Website or a particular JobAlert.ie Service, or whether the provision of personal data requested by us is optional (e.g. providing your personal or professional interests and experiences with our products or services is optional). We will inform you at the time of collection whether your personal data will be accessible to other users of the Website or by third parties, so that you can decide whether to provide it.
It is not necessary to register a user account in order to search and view job advertisements, view company profiles or access career advice articles on the Website. However, we will receive Technical Data and Usage Data when you browse the Website. This is further explained below.
Methods used to collect personal data from and about you
Direct interactions: You may give us your Identity, Contact, Profile, Financial (Customers only), Marketing and Communications Data by populating your online profile, changing details in Your Account, filling in online forms or by communicating with us. If you are a registered user who applies for an advertised job via the Website, we and the relevant Customer will receive your application and personal data associated with it. The personal data we receive from direct interactions with you includes personal data you provide when you:
We may receive personal data about you from various third parties as set out below:
How we use your personal data
Customers advertise information about employment, consultant or contractor vacancies on the Website, whether on their own behalf or, if a recruitment or consultancy, on behalf of third parties (“Job Specifications”). These Job Specifications can then be accessed and read by other users of the Website. You can search for registered Customers, whether they are direct employers or agencies. JobAlert.ie does not vet or monitor the Job Specifications and is not responsible for the data protection practices of Customers.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
We do not request from you and we request you do not provide any special categories/sensitive personal data (e.g. personal data relating to racial or ethnic origin, political or religious opinions, membership of a trade union, physical or mental health or condition or sexual life or orientation). This type of personal data is subject to special protections under EU law.
We may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your personal data. Please contact us using email@example.com if you need details about the specific legal ground we are relying on to process your personal data.
We use your personal data in the following ways:
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.
You will receive marketing communications from us if you have requested information from us or purchased services from us [or if you provided us with your details when you entered a competition or registered for a promotion] and, in each case, you have not opted out of receiving that marketing.
You can opt out of any marketing communications from us at any time by accessing “Account Settings” in “Your Account” of the Website and updating your notification settings or by using the “Unsubscribe” function at the bottom of the marketing email we send you.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Disclosure of personal data to others
Customer control of your personal data
If a Customer to whom you or we have disclosed any of your personal data downloads or copies the personal data to a medium other than our Website, JobAlert.ie will no longer jointly control this personal data. Such data will be subject to the Customer’s own data protection and privacy practices. If you wish to understand the Customer’s data protection and privacy practices please contact the Customer directly. You will be able to exercise your Data Protection Rights directly with the Customer.
International data transfers
JobAlert.ie is committed to protecting the personal data you provide us. To prevent unauthorised access or disclosure of personal data under our control, JobAlert.ie has appropriate security management systems in place to safeguard the personal data we collect. Firewalls, intrusion detection and virus scanners are used on all parts of the Website. Encryption during transmission is also used on sections of the Website where security is particularly important.
While JobAlert.ie makes reasonable efforts to protect all personal data, no data transmission over the Internet can be guaranteed to be 100% secure. As a result JobAlert.ie cannot ensure or warrant the security of any personal data you transmit to us, you do so at your own risk. You acknowledge that we are not responsible for any intercepted information sent via the Internet, and you hereby waive, release and discharge us from any and all claims arising out of or related to the use of intercepted information in any unauthorised manner.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Website, you are responsible for keeping this password confidential. You must not to share your Website password with anyone.
When you disclose personal data, or request us to make your personal data available, to Customers on the Website (e.g. by submitting a CV to a Customer using the Website) that personal data will be used by the Customer for its own purposes (e.g. to contact you, arrange an interview, review your suitability for a particular position) and such third party purposes and activities are beyond our control.
Updating your personal data
It is important that the personal data we hold is accurate and current. Please keep us informed, using the Your Account section of the Website or alternatively let us know by using the Contact Us information below if any of your personal data changes during your relationship with us. It is your responsibility to keep your personal data up to date at all times.
Link to third party websites
JobAlert.ie vacancy advertising clients are given the option to have a profile page on the Website. This includes information related to their company such as; company logo, contact details, company profile, web address and related links. This information is disclosed for your convenience and information, however if you access some of the links and web addresses disclosed on these pages, you will leave the JobAlert.ie website.
The Website contains links to and from the websites of our partner networks, Customers, advertisers and affiliates as well as third party websites to which we have no affiliation. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their policies.
We also use third party advertisements to support the Website. Some of these advertisers may use technology such as cookies and web beacons when they advertise on the Website, which will also send these advertisers (such as Google through the Google AdSense program) information including your IP address, your ISP, the browser you used to visit the Website, and in some cases, whether you have Flash installed. This is generally used for geotargeting purposes or showing certain ads based on specific sites visited.
We may collect information about your computer, including (where available) your IP address, operating system and browser type, for system administration and statistical purposes.
For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. On revisiting the Website our computer server will recognise the cookie, giving us information about your last visit. They help us to improve the Website and to deliver a better and more personalised service. They enable us:
For more information about how our cookies work view our cookies policy. You can also control cookies – for information on how to do this go to our cookies policy.
We retain personal data for no longer than is allowed under data protection law and, in any case, no longer than such personal data is necessary for the purpose for which it was processed. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
As a registered user of the Website we will retain your Identity, Contact, Profile, Technical, Usage, Marketing and Communications Data for as long as your user account is live. We retain the personal data you provide while your account is in existence or as needed to provide you access to the Website and any JobAlert.ie Service you have used. Even if you only use the Website or any other JobAlert.ie Service occasionally, we will retain your Identity, Contact, Profile, Technical, Usage, Marketing and Communications Data until you decide to close your user account. In some cases we retain certain Usage Data (e.g. visitor and application statistics in a depersonalized or aggregated form). Also, we retain personal data for longer if required by applicable law or regulation or justified under applicable statutory limitation periods.
If you respond to a Job Specification, publish your CV/resume on our CV Database or otherwise communicate with Customers via the Website a copy of your job application, CV/resume and a record of the communication will be held the Customer’s user account. The copy of your job application CV/resume and record of communication will remain on the Customer’s user account for no more than 18 months after the job specification has been archived. We will delete that copy of your application CV/resume and record of communication from the Customer’s user account 18 months from the date the job specification is archived, unless you have exercised Your Legal Rights of erasure of that personal data before this. Details of all the job applications you make through the Website can be viewed by you in Your Account.
Your legal rights
Under certain circumstances you have rights under applicable data protection law in relation to personal data, namely:
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
In order to exercise one or more of your rights in respect of your personal data, you can do so from the Account Settings option in Your Account on the Website. Alternatively, please contact us at firstname.lastname@example.org . We will respond to your request(s) as soon as reasonably practicable, but in any case within the legally required period of time.
You have the right to make a complaint at any time to the Data Protection Commission, the Irish supervisory authority for data protection issues (https://www.dataprotection.ie). We would, however, appreciate the chance to deal with your concerns before you approach the Data Protection Commission so please contact us in the first instance at email@example.com